Bookkeeping for Cleaning Business: A Guide to Financial Clarity and Success 2023

Purchase receipts should always be kept as proof that the purchases took place. It might feel daunting at first, but the sooner you get a handle on this important step, the sooner you’ll feel secure in your business’s finances. Remember that the basic goals of bookkeeping are to track your expenses and profits, and to ensure you collect all necessary information for tax filing.

The two key reports that bookkeepers provide are the balance sheet and the income statement. The goal of both reports is to be easy to comprehend so that all readers can grasp how well the business is doing. Start by deciding on the system you want to use, whether it’s an bookkeeping for cleaning business online program, paid software or a spreadsheet. Next, set aside a dedicated time either weekly or biweekly to review your bookkeeping, reconcile transactions and complete necessary data entry. Finally, you’ll want to decide how all receipts and documents will be stored.

Vehicle Expenses

Either method you choose, if you are using your own vehicle, or are reimbursing your cleaner’s mileage, it is important to keep precise records of the mileage used. Mileage and vehicle expenses can be one of your largest tax write off’s for your maid service, therefore you will want to keep records of all of your travel so that you can save on your taxes. At the end of the month, your bank and/or credit card company will send you a statement. At this time, you will want to reconcile all of the transactions into your accounting program. If you are using an Excel Spreadsheet, you will want to separate out the Cost of Goods Sold from all other business expenses.

• They play a vital role in reducing allergens, improving indoor air quality, and enhancing the overall aesthetics of spaces.
• Whether you’ve hired a bookkeeper to manage the numbers for your cleaning business or are still doing it yourself, you need to have the right financial systems in place.
• Then, the software will automatically recognize the name of the vendor and dollar amount, and it will attach the receipt to the transaction online.
• Bookkeeping is vital in ensuring that your cleaning business remains financially healthy and compliant with tax regulations.
• FreshBooks cleaning service software is completely cloud-based, which means that you get real-time notifications whenever there’s a change to your books, no matter where you are in the world.
• Without any hiccups or last-minute scrambles, you’ll be able to enter tax season confidently.
• For a small business, this can be a great way to get the benefits of having a dedicated bookkeeper and accountant without the need to build out your own accounting and bookkeeping department.

Typical cost of goods sold for cleaning companies include cleaning products, cleaning supplies and tools, and direct labor for hiring help in the business. Calculating COGS is important because it helps you determine the cost of cleaning a home. Equipment like vacuums and steam mops should be recorded as Equipment and is considered Capital.

Separate your personal and business accounts.

By knowing what your maid service’s revenue is, you will be able to set realistic goals to help you to grow your company. I wanted to write this post because I have learned that many Maid Service owners lack the knowledge of bookkeeping for their small businesses. With a background in small business accounting, I felt inclined to educate small Cleaning Business owners on Bookkeeping! Bookkeeping is one of the most crucial tasks you can do for your Cleaning business. All of the supplies you buy throughout the year are considered business expenses, including the large purchases you make.

Some companies choose to run one monthly, while others prefer quarterly profit and loss statements. Jami Gong is a Chartered Professional Account and Financial System Consultant. She holds a Masters Degree in Professional Accounting from the University of New South Wales. Her areas of expertise include accounting system and enterprise resource planning implementations, as well as accounting business process improvement and workflow design.

How to Start Bookkeeping in a Small Business

Categorizing your expenses and revenue helps you understand your business’s financial health but is not always necessary when it comes to filing your taxes. You can connect Quickbooks Online with your bank so that it securely syncs all of your business transactions within the software. As you create transactions and make money, the tool will begin to learn rules about your finances and automatically categorize your transactions, expenses, and income. Customers aren’t just paying for your cleaning services, they’re also paying for the supplies your team uses on every job. While that may be packaged into their final bill, you (as the business owner) need to keep track of your inventory to make sure that you always have cleaning supplies on hand.

• One of the most common overspending areas for cleaning services is supplies.
• Regardless of your small business’s complexity, bookkeeping will still take time out of your week, so be sure you have the resources before committing to handling it yourself.
• Professional bookkeepers and accounting professionals are available to manage, track, and report on financial activities.
• Once you have chosen your accounting software, you’ll need to set up your chart of accounts.
• You can then add the time tracked to an invoice so you can accurately bill customers for your services, and use the same information to pay your workers fairly for the work they’ve done.